Customary Initiation Act, 2021 (Act No. 2 of 2021)

Regulations

Customary Initiation Regulations, 2025

Chapter 2 : National Initiation Oversight Committee

3. Meetings of NIOC
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(1)

(a) If a member of the NIOC is unable to attend any meeting of the NIOC such member must submit a written apology to the chairperson of the NIOC and the secretariat thereof, at least three working days before the meeting.
(b) If a member of the NIOC is absent from three consecutive meetings, whether with or without having submitted a written apology, the chairperson of the NIOC must inform such member in writing that if his or her absence persists, it will be reported to the Minister and the relevant department or institution that designated such member.
(c) If, after having written to a member as contemplated in paragraph (b), such member is absent from the next meeting of the NIOC, the chairperson of the NIOC must report such absence to the Minister and the Minister may, in writing, request the department or institution who designated such member, to replace the member.

 

(2) The NIOC may request a meeting with any or all PICCs to discuss any matter relating to the implementation of the Act.

 

(3) The NIOC must adopt Terms of Reference for meetings of the NIOC and joint meetings of the PICCs, which Terms of Reference must at least include—
(a) meeting procedures;
(b) rules relating to the confidentiality and closed sessions;
(c) roles and functions;
(d) decision-making procedures; and
(e) record keeping and reporting.

 

(4) In extraordinary circumstances the chairperson of the NIOC may give a minimum of 24 hours’ notice of a special meeting of the NIOC to all members of the NIOC to attend to any urgent matters: Provided that if a member of the NIOC is unable to attend any such special meeting, such member must submit a written apology to the chairperson of the NIOC and the secretariat thereof, at least 12 hours before the meeting.

 

(5) In extraordinary circumstances the Minister or Director-General may give a minimum of 24 hours’ notice of a special meeting of the NIOC to all members of the NIOC, to attend to any urgent matters: Provided that if a member of the NIOC is unable to attend any such meeting, such member must submit a written apology to the Minister or Director-General, as the case may be, and the secretariat of the NIOC, at least 12 hours before the meeting.

 

(6) The provisions of sections 8(2)(a) and (4)(a) and (b) and 10 of the Act apply with the necessary changes to the meeting as contemplated in this regulation.